How to set up your email signature

Setting up your email signature in Outlook 2010

The signature is automatically added predefined text to every email you are sending and in this brief tutorial we will show you how to configure that signature.

 

This tutorial assumes that you have already downloaded and started Outlook 2010 mail client and that you have already configured account there.

 

Let’s begin by accessing the “Signatures and Stationery” where you will be able to configure your signature. The window in question is located under the File menu > Options > Mail > Signatures.

 

mail-signature

 

There you will notice that there are two tabs at the top of the window. The one you will need will be automatically selected and it is called “E-Mail” signature. Now please click on the “New” button in order to create your signature.

 

creating-new-mail-signature

 

You will then be prompted with the “New Signature” window where you will need to type a name for your signature.

 

naming-your-new-signature

 

Once you are done with the name please click on the “OK” button and you will notice how the new signature will appear in the “Select Signature to edit” list. Please select your newly created signature there and you will notice how the “Edit Signature” section bellow will become active.

 

editing-the-new-signature

 

Please enter your signature in that section  and once you are ready with it click on the “OK” button so the signature can be saved.

 

confirming-your-new-signature

 

On the next window (which is actually the previous “Options” window) you will need to click “OK” once again.

 

Now that you have created the signature it is time to add it to any of your emails. This can be easily achieved via the “Signature” option in the tool box presented in the window for writing a new email.

 

selecting-signature

 

You will notice how a drop-down list will appear and there you will be presented with the existing signatures you have already saved.

 

signature-selected

 

Please choose the one you would like to use and it will automatically appear in your email.

 

how-signature-appear-in-letter

 

Congratulations! You now know how to configure and then use a signature in Outlook 2010 mail client.