How to configure IMAP email account

Configuring an IMAP email account in Outlook 2010

In this tutorial we are going to show you how to configure your Outlook 2010 email client with your existing mail account using the IMAP incoming mail protocol.

 

This tutorial assumes that you have already downloaded and started your Outlook 2010 email client,

 

Let’s begin by adding a new email account in Outlook 2010. In order to do that you will need to access the menu File > Add Account.

 

file-add-account

 

You will then be presented with the “Auto Account Setup” window where you should proceed with the “Email Account” configuration options.

 

account-setup-your-name

 

The required fields here are “Your Name”, “E-mail Address”, “Password” and of course the “Retype Password” field where you should repeat the password so the email client can ensure that it is the same.

 

account-setup-your-password

 

Now that you have set these it is time to configure the mail server settings. In order to do that you will need to click on the “Manually configure server settings or additional server types” option and then to press the “Next” button.

 

manual-server-configuration

 

You will then be presented with the “Choose Server” window where you should choose the first option – “Internet E-mail” and then once again click the “Next” button.

 

internet-email-settings

 

The “Internet E-mail Settings” window will appear and there you will need to configure the provided sections of options.

 

The first section called “User Information” is relatively simple as you will need to fill only “Your Name” and your “E-mail Address”.

 

The second section called “Server Information” is the one which will require some additional configuration. This section contains the following fields:

 

  • Account type – Since we are configuring the mail client for the IMAP protocol you will need to choose that protocol from the Drop-down list.
  • Incoming mail server – Here you should input the hostname of your mail server.

 

Hostname

It is relatively simple – the hostname is mail.yourdomain.com where the substitutionyourdomain.com should be replaced with your actual domain name. If your domain is for example mybiz123.info the hostname you will need to use is mail.mybiz123.info.

 

  • Outgoing mail server (SMTP) – The value is the same as your Incoming mail server.

 

The last section is called “Logon Information” and there you will need to simply input the username and the password for your email account.

 

Note

The username should be your actual email address. Please make sure that it contains @yourdomain.com at the end so for example your domain is mybiz123.net the username can be john@ mybiz123.net.

 

Once you are done with this section please locate and click on the “More Settings” button so you can proceed further with the configuration.

 

more-settings

 

The button will prompt you with a small window containing some additional settings. Please click on the “Outgoing Server Tab” and make sure that you will select the following options there:

 

  • My ongoing server (SMTP) requires authentication
  • Use settings as my incoming mail server

 

Next please click on the “Advanced” tab.

 

advanced-email-server-configuration

 

There you will need to configure the ports for your incoming and outgoing server. The port for the “Incoming Server (IMAP)” is 143 and the port for the “Outgoing Server (SMTP)” is 25. Once you are done with these please click on the “Ok” button located at the bottom of that window.

 

ports-configuration

 

Finally please click the “Next” button so the email account in your Outlook email client can be created.

 

final-confirmation

 

Congratulations! You have configured your email account with the IMAP protocol for incoming emails.